Safeguarding Vulnerable People
& Child Protection Policy

CONTENTS

Page

1. 	INTRODUCTION 	4

2. 	CHURCH DETAILS 	4

3. 	PARISH SAFEGUARDING  REPRESENTATIVE (PSR) 	4

4. 	CHURCH POLICY STATEMENT 	4-5

5. 	ST. ___________'S PCC COMMITMENT TO CHILDREN, YOUNG PEOPLE &
VULNERABLE ADULTS 	5

6.    PCC COMMITMENT TO WORKERS, VOLUNTEERS & PSR 	5

7. 	DEFINITIONS 	5

8. 	KEY STATEMENTS IN SAFEGUARDING 	6

9. 	DEFINITIONS OF ABUSE WITHIN THE REMIT OF CHILD PROTECTION 	6

10. DEFINITIONS OF ABUSE OF VULNERABLE ADULTS 	7

11. HANDLING KNOWN OFFENDERS ATTENDING CHURCH 	8

12. RESPONDING TO SUSPICIONS OR ALLEGATIONS OF ABUSE OR
INAPPROPRIATE  BEHAVIOURS (COMPLAINTS) 	8

13. RESPONDING TO CONCERNS, INCIDENTS OR ALLEGATIONS REGARDING A VOLUNTEER OR PAID WORKER WITHIN THE CHURCH COMMUNITY POLICY (WHISTLEBLOWING)	8

14. SAFEGUARDING  MIXED-AGE GROUPS 	8

15. SAFER RECRUITMENT- RECRUITING VOLUNTEERS TO WORK WITH
CHILDREN, YOUNG PEOPLE AND VULNERABLE ADULTS 	8

16. EXISTING VOLUNTEERS 	9

17. VOLUNTEER DRIVERS 	9
17.1 Transporting Children & Young People	9
17.2 Transporting Adults	9

18. GROUPS ATTENDED BY CHILDREN & YOUNG PEOPLE 	9-10
18.1 Registers for Little Fishes, Junior Church, Film Night	9
18.2 Parent/Guardian Consent Form	10
18.3 Register with Local Authority	10
18.4 Adult to Child Ratios	10

19. GROUPS ATTENDED BY ADULTS 	10
19.1 Monthly Soup Social	10
19.2 Prayer Ministry	10

20. TRAINING AND SUPPORT FOR ALL VOLUNTEERS 	10

21. PHOTOGRAPHY  & VIDEO RECORDINGS OF CHILDREN, YOUNG PEOPLE & VULNERABLE ADULTS 	11
21.1 Local Procedure 	11
21.2 Parent/Guardian  Consent Form 	11
21.3 Photography Notice 	11

22. SOCIAL MEDIA & SAFEGUARDING 	11

23. SAFEGUARDING  & CHILD PROTECTION POSTER 	11

24. PUBLICITY FOR THE CHILD PROTECTION PROCEDURES 	12

25. ST. ___________'S PCC & SAFEGUARDING 	12

26. PARISH INSURANCE 	12

27. HEALTH & SAFETY 	12
27.1 	Risk Assessment 	12
27.2 	Accident & Incident Reporting 	12

28. POLICY ADOPTION AND IMPLEMENTATION 	13

29. DISPLAYING THIS POLICY 	13

30. SENDING A COPY OF THIS POLICY TO DIOCESAN OFFICE 	13

31. USEFUL TELEPHONE NUMBERS 	13

32. RELATED DOCUMENTS 	14
32.1 Local documents 	14
32.2 Central documents 	14

1. 	INTRODUCTION

This policy is adopted from the Diocese of York Child Protection & Safeguarding Policy, February
2015; Specimen Child Protection Policy.

2. 	CHURCH DETAILS

Name of Church		
Parish		
Address		

3.	PARISH SAFEGUARDING REPRESENTATIVE

The Parochial Church Council (PCC) has appointed the following person to be Parish Safeguarding Representative to whom any allegation or concerns about abuse should be directed. The nominated person is not normally one of those directly working with children and young people. They will follow the guidelines and procedures for responding to any allegations of abuse.

Parish Child Protection Representative	
I	
Address		
Telephone numbers			

4. 	CHURCH POLICY STATEMENT

YORK DIOCESE PARISH/BENEFICE CHILD PROTECTION & SAFEGUARDING POLICY 2013
This church recognises and values children and young people (anyone under the age of 18) as equal partners in the life and ministry of the church, and desires to encourage them to explore, discover and live out the Christian Gospel. The Parochial Church Council (hereafter PCC) takes seriously its obligations and responsibilities to protect and safeguard the welfare of any child or
young person (i.e. under the age of 18 years) entrusted to the church's care.

Therefore in the church's provision and ministry, the PCC
1.  Accepts responsibility for the activities of the children's and youth groups operating under
its auspices.

2.  Will actively seek to protect and safeguard the physical, emotional and spiritual welfare of children, young people and vulnerable adults while in the care of the church.

3.  Will have clear procedures for responding to suspicions or allegations about abuse, or inappropriate behaviours towards children, young people and vulnerable adults by any member of the church, and procedures for working with known offenders attending the church.

4.  Will ensure that both employed and volunteer children's and youth workers and all other persons working within the church who may have contact with children, young people or vulnerable adults through this work are properly and appropriately selected and appointed

as set out in the Diocese of York document: "Child Protection and Safeguarding "making the Policy Work", February 2015.

5.  Will ensure that children's I youth workers, all volunteers and paid workers are given adequate support and training.

6.  Will annually appoint a Parish Safeguarding Representative.

7.  Will annually review the Parish Safeguarding & Child Protection Policy and all associated documents.

8.  Will maintain appropriate Third Party Liability insurance for the church work among children and young people.

5. 		ST. ___________'S PCC COMMITMENT TO CHILDREN, YOUNG PEOPLE & VULNERABLE ADULTS

In accepting the Diocese of York Child Protection and Safeguarding Church Policy Statement, the
PCC is also committed to children by:
•	Listening to and valuing everyone, including children and young people.
•	Relating to children and young people effectively and appropriately.
•	Ensuring protection for everyone and minimizing risk of harm by any involvement in any church or related activities, both at the normal meeting place and when away from the normal meeting place.
•	Encouraging and supporting children, young people, parents and carers.

6. 	PCC COMMITMENT TO WORKERS, VOLUNTEERS AND THE PARISH SAFEGUARDING REPRESENTATIVE

In accepting the Diocese of York Child Protection and Safeguarding Church Policy Statement, the
PCC is also committed to the workers, volunteers and the Parish Safeguarding Representative by:
•	Giving and enabling appropriate support and training.
•		Providing clear systems and procedures for dealing with 'Suspicions or Allegations of Abuse or Inappropriate Behaviours Concerning Children, Young People and Vulnerable Adults in the Parish' (See St. ___________'s policy).
•	Providing clear systems and procedures for the recruitment of workers and volunteers. (See
St. ___________'s Safer Recruitment documents)
•	Maintaining good links with Diocesan and statutory childcare authorities as necessary.

7. 	DEFINITIONS

7.1	Safeguarding
In his first quarterly 'The Safeguarding Bulletin', 2016, Dave Finan, Diocese of York Safeguarding
Adviser writes the following;

"Safeguarding applies to all persons no matter what age, gender or race. A safeguarding issue can be with regard to an individual or to a group. Safeguarding relates to physical, sexual and emotional issues, and can also relate to the vulnerability, capacity and capability of a person.

A broad definition of Safeguarding is to "protect someone from harm or damage with an appropriate measure. Protection against attack, loss or injury. A precautionary measure. An expected stipulation or contract, an expected conduct. To provide a safe journey whilst engaged in a particular place. To preserve or to guard against, to shield. To provide a safe passage."

7.2 	Child
A child is aged 0-13 years.

7.3    Young Person
A young person is aged 13-18 years.

7.4 	Vulnerable Adult
A vulnerable adult may be anyone aged 18 and over.

8. 	KEY STATEMENTS IN SAFEGUARDING
In his first quarterly The  Safeguarding Bulletin', Dave Finan, Diocese of York Safeguarding
Adviser writes the following;

Safeguarding is everybody's business.

If it doesn't look right or it doesn't feel right it probably is not right.

The evident resilience of the person does not indicate that they are not being affected by the issue.

Safeguarding needs to consider support and pastoral care to the victim and a positive risk management, with pastoral response, to the perpetrator.

9. 	DEFINITIONS OF ABUSE WITHIN THE REMIT OF CHILD PROTECTION

St. ___________'s PCC recognises the following categories of abuse used by every local authority in
England and Wales.

A child may suffer more than one category of abuse.

Neglect: Neglect is the persistent failure to meet a child's basic physical and/or psychological needs, likely to result in the serious impairment of the child's health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:
•	provide adequate food, clothing and shelter (including exclusion from home or abandonment)
•	protect a child from physical and emotional harm or danger
•	ensure adequate supervision (including the use of inadequate care-givers)
•	ensure access to appropriate medical care or treatment.
•	It may also include neglect of, or unresponsiveness  to, a child's basic emotional needs.

Physical Abuse: Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.

Sexual Abuse: Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, including prostitution, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or
non-penetrative acts. They may include non-contact activities, such as involving children in looking
at, or in the production of, sexual online images, watching sexual activities, or encouraging children to behave in sexually inappropriate ways.

Emotional Abuse: Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child's emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may feature age or developmentally inappropriate

expectations being imposed on children. These may include interactions that are beyond the child's developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction.

It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying, causing children frequently to feel frightened or in danger, or the exploitation or corruption of children.

Whilst not a recognised abuse, spiritual abuse can be considered on a par with emotional abuse, in that inappropriate  expectations may be imposed upon children and young people.

Emotional abuse may also include discrimination including racist, sexist, based on person's age, disability or sexuality and other forms of harassment.

Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.

Organised Abuse: Organised abuse is defined as abuse involving one or more abusers and a number of children. The abusers concerned may be acting in concert to abuse children, sometimes acting in isolation, or may be using an institutional framework or position of authority to recruit children for abuse.

10. 	DEFINITIONS  OF ABUSE OF VULNERABLE ADULTS
This section is taken from page 26 of 'Diocese of York Child Protection & Safeguarding "Making the Policy Work", February 2015'.

Physical: including hitting, shaking, biting, grabbing, withholding food or drink, force-feeding, wrongly administering medicine, unnecessary restraining, failing to provide physical care and aids to living.

Sexual: including sexual assault, rape, inappropriate touching/molesting, pressurising someone into sexual acts they don't understand or feel powerless to refuse.

Emotional or psychological:  including verbal abuse, shouting, swearing, threatening abandonment or harm, isolating, taking away privacy or other rights, bullying/intimidation, blaming, controlling or humiliation.

Financial or material: including withholding money or possessions, theft of money or property, fraud, intentionally mismanaging  finances, borrowing money and not repaying.

Neglect: including withholding food, drink, heating and clothing, failing to provide access to health, social and educational services, ignoring physical care needs, exposing a person to unacceptable risk or failing to ensure adequate supervision.

Discriminatory abuse: including slurs, harassment and maltreatment due to a person's race, gender, disability, age, faith, culture or sexual orientation.

Institutional abuse: including the use of systems and routines which neglect the person receiving care in any formal care setting.

Spiritual abuse is of concern within and outside faith communities and can manifest as:
• 	Harm can be caused by the inappropriate use of religious belief or practice
• 	Misuse of authority
• 	Intrusive healing and deliverance ministries

• 	The denial of the right of faith or the opportunity to grow in the knowledge and love of God

11. 	HANDLING KNOWN OFFENDERS ATTENDING CHURCH

If there is good reason to believe that someone attending the church may pose a risk to children, either as a result of a criminal conviction or for any other reason, the first concern will be a commitment to the protection of all children, young people and vulnerable adults.

Further information can be found in the "St. ___________'s Working with Known Offenders Policy".

12.   RESPONDNG TO SUSPICIONS OR ALLEGATIONS OF ABUSE OR INAPPROPRIATE BEHAVIOURS (COMPLAINTS)

Further information can be found in the "St. ___________'s Responding to Suspicions or Allegations of Abuse or Inappropriate Behaviours Concerning Children, Young People and Vulnerable Adults in the Parish Policy (Complaints)".

All concerns must be reported using the "St. ___________'s Logging a Concern about a Child, Young
Person or Vulnerable Adult's Safety or Welfare" Form.

13.   RESPONDING TO CONCERNS, INCIDENTS OR ALLEGATIONS REGARDING A VOLUNTEER  OR PAID WORKER WITHIN THE CHURCH COMMUNITY POLICY (WHISTLEBLOWING)

Further information can be found in the "St. ___________'s Responding to Concerns, Incidents or Allegations regarding a Volunteer or Paid Worker within the Church Community Policy (Whistleblowing)".

14. 	SAFEGUARDING  & MIXED-AGE GROUPS

At St. ___________'s we do not currently run groups where children and young people would attend without a responsible  adult.  Mixed-age groups would include the art group, bell ringing, singing, making music, Cell groups.

Where it becomes apparent that a child or young person is regularly attending one of these groups then the appropriate procedures would be followed in line with the Diocese of York Safeguarding and Child Protection Policy. (See page 54 of 'Diocese of York Child Protection & Safeguarding "Making the Policy Work", February 2015.)

15. 	SAFER RECRUITMENT- RECRUITING VOLUNTEERS TO WORK WITH CHILDREN, YOUNG PEOPLE AND VULNERABLE ADULTS

Great care will be exercised in the appointment of suitable workers and volunteers to the church's work with children, young people and vulnerable adults. St. ___________'s PCC has adopted the use of the Diocese of York's safer recruitment guidance. (See page 23 of 'Diocese of York Child Protection & Safeguarding "Making the Policy Work", February 2015.)

Each new volunteer will receive a comprehensive  welcome letter giving details about their role and the importance of protecting and safeguarding the people in their care. They will be asked to read all of St. ___________'s Safeguarding documents. This includes policies, procedures, protocols and forms as appropriate.

Each new volunteer will also be asked to complete up to four forms. These forms will be kept in the Parish Office under the terms of the Data Protection Act 1998.

The forms are;

1.  Volunteer Agreement
2.  Confidential Declaration Form
3.  Safeguarding  Documents Familiarisation Form
4.  Disclosure & Barring Service (DBS) Application Form

Further information is found in "St. ___________'s Safer Recruitment Process" and "St. ___________'s Safer
Recruitment Procedure" which are available from the Parish Administrator.

16. 	EXISTING VOLUNTEERS

All those who have volunteered at the church, and who continue to volunteer, in whatever capacity will be asked to complete three forms. These are;
1.  Volunteer Agreement (completed once only at the start of the voluntary role)
2.  Confidential Declaration Form (completed every 3 years)
3.  Safeguarding  Documents Familiarisation Form (completed annually)

Volunteers will be asked to read all relevant documents before completing the Safeguarding
Documents Familiarisation Form.

Where appropriate volunteers will also be invited to complete online safeguarding training (see
Section 20). They must confirm with the Parish Administrator when this has been done.

Further information is found in the ''St. ___________'s Safer Recruitment Procedure".

A comprehensive database of all those involved with safeguarding is kept in a locked filing cabinet in the Parish Office. It is kept in accordance with Data Protection Policy 1998 and St. ___________'s Data Protection Policy. The database is managed jointly by the Vicar and Parish Administrator.

17. 	VOLUNTEER DRIVERS

17.1	Transporting Children and Young People
Following Diocese of York guidelines, St. ___________'s has guidance for volunteer drivers who would
transport children and young people. Any volunteer who undertakes this role would be asked to complete a Volunteer Driver Agreement Form as well as following all other safer recruitment procedures.

17.2	Transporting Adults
St. ___________'s does not currently offer to officially transport adults to organised church events and
activities. Where an adult requires transportation they are encouraged to hire a taxi, contact York
Wheels or Dial-a-Ride.

18. 	GROUPS ATTENDED BY CHILDREN & YOUNG PEOPLE

The children's and youth work form an integral part of life at St. ___________. Currently St. ___________'s runs three groups. These are;
• Little Fishes
• Junior Church
• Film Night

Each group is managed within the remit of the church. Where appropriate, Protocols and other relevant documents exist to ensure the smooth running of each activity.

18.1 Registers for Little Fishes, Junior Church & Film Night
Registers of attendance are taken during each session.

Little Fishes has specific individual child registration forms that are completed by the responsible adult when the child first attends. These forms are retained by the group leader. They are kept in accordance with the Data Protection Act 1998 and St. ___________'s Data Protection Policy.

Registers from all groups for the previous year are presented at APGM to be kept with PCC Minutes.

18.2 Parent I Guardian Consent Form
A Consent Form is available for organised St. ___________'s activities where the child or young person would be away from their parent or guardian. This includes a section on Photograph Consent.

Parents of regular Junior Church attendees are asked to complete the Consent Form for their child.

18.3 Register with Local Authority
It is not necessary to register these groups with the Local Authority.

18.4 Adult to Child Ratios
There are no stipulated Adult to Child ratios in the Safer Recruitment section of the "Diocese of
York Child Protection & Safeguarding 'Making the Policy Work"', February 2015 (see page 23).

** St. ___________'s has been informed that these ratios are given as guidance, noting that if parents are on the premises, and are therefore available to their child, the ratio can only be a guide;
Children aged 3-10 years   1 Adult: 3 Children
Children aged 10+ 	1 Adult : 5 Children
[** Information source  is an email sent from Diocese  of York Safeguarding Adviser  to St. ___________'s  Parish Administrator on 21.03.2016]

19. 	GROUPS ATTENDED BY ADULTS
There are numerous occasions where adults meet together in the context of church life. The Leaders of these groups are required to read St. ___________'s Safeguarding Policies annually. Where vulnerable adults are regularly in attendance the group Leaders must also follow St. ___________'s Safer Recruitment Procedure.

19.1 Monthly Soup Social
The Monthly Soup Social is open to everyone to attend especially those who feel lonely and/or isolated. This group follows the "St. ___________'s Soup Social Protocol". Leaders are recruited following the "St. ___________'s Safer Recruitment Procedure". A database of attendees and monthly register are kept, both in accordance with Data Protection Act 1998 and St. ___________'s Data Protection Policy.

19.2 Prayer Ministry
Prayer Ministry is regularly offered following services at St. ___________'s. During Prayer Ministry, members of St. ___________'s Prayer Ministry team may find themselves with vulnerable adults. St. ___________'s Safeguarding procedures are followed as well as the Prayer Ministry Guidelines.

20. 	TRAINING & SUPPORT FOR ALL VOLUNTEERS

Training and support is available for all volunteers. This is through guidance within the church setting and also through external courses. It is up to each individual or group to organise their own training and to share knowledge with each other as appropriate.

The Parish Safeguarding Representative is always available to talk to individuals and groups. She is able to attend organised sessions and meetings as required.

All safeguarding volunteers will be asked to complete a short individual online safeguarding training package. This will take approx. 45 minutes. Information relating to the training will be provided by the Parish Safeguarding Representative or the Parish Administrator. It is found at www.safeguardingchildren.co.uk.

21. 	PHOTOGRAPHY  & VIDEO RECORDING OF CHILDREN, YOUNG PEOPLE &
VULNERABLE  ADULTS

The use of images is governed by the requirements of the Data Protection Act 1998. This states that a person must have given explicit permission before any personal details can be published. Where the person is a child or young person, the permission, otherwise known as consent, must be given by their parent or guardian.

The Diocese of York requires that an assessment in made about whether publishing a photograph or video recording in any format might pose a risk to the child, young person or vulnerable adult.

Further information is found in the 'Diocese of York Policy for use of photographs and video recordings of children, young people and vulnerable adults'.

21.1 Local Photography & Video Recording Consent
Consent may be verbal or written. Written consent may be given as part of a Consent Form. Where verbal consent is given this will be logged in the Log Book.

Written consent is kept in the locked filing cabinet in the Parish Office in accordance with the 'Data
Protection Act 1998' and 'St. ___________'s Data Protection Policy'.

There may be occasion as part of a church service where verbal consent may be sought from the congregation. This will be logged in the Log Book.

Everyone is requested to be vigilant when it comes to taking photographs and video recordings during a church service or at a St. ___________'s organised event.

Under no circumstances must any image or video be uploaded onto Social Media without prior, documented consent from the person in the photograph or, in the case of a child or young person, from their parent or guardian.

21.2 Parent I Guardian Consent Form
This is available for anyone to complete at any time. Copies are in the Policy file at the back of church or from the Parish Administrator.

21.3 Photography Notice
A notice is displayed at the back of church giving information relating to the use of photography
during church services and at organised events.

22. 	SOCIAL MEDIA & SAFEGUARDING

St. ___________'s uses social media as a means to communicate and share information. All of those involved with the management and administration of St. ___________'s social media must follow the
'Diocese of York Social Media Guidelines'.

It is advised that everyone reads these Diocese of York Guidelines as they offer an insight into the role social media plays within the church community.

23. 	SAFEGUARDING  AND CHILD PROTECTION POSTER

The Child Protection and Safeguarding Poster is always displayed at the following locations;
• Church noticeboard, inside church
• Church Hall
• Belfry
• Little Fishes noticeboard at Hurst Hall
• Soup Social at Strensall Village Hall

The poster may be displayed at other locations as appropriate.

24. 	PUBLICITY FOR THE SAFEGUARDING  AND CHILD PROTECTION PROCEDURES

In addition to the Safeguarding & Child Protection Poster, it is intended that Safeguarding
Vulnerable People and Child Protection and will feature regularly in the weekly Church Notices.

25. 	ST. ___________'S PCC & SAFEGUARDING
St. ___________'s PCC Members are all responsible for safeguarding at St. ___________'s under the guidance of the Parish Safeguarding Representative.

Safeguarding is a Standing Item at all St. ___________'s PCC Meetings. Safeguarding is part of the Facilities PCC Development  Group. The Parish Safeguarding Representative is a member of the Facilities PCC Development  Group.

The Parish Safeguarding Representative is n9t a PCC member. This ensures that any conflict is avoided. The Parish Safeguarding Representative may attend PCC Meetings to discuss safeguarding procedures and update PCC as required.

26. 	PARISH INSURANCE

The Parish Insurance Policy covers all activities on and off the church premises. This includes the church hall for Junior Church and Hurst Hall for Little Fishes. One-off events away from the usual meeting places, such as a Little Fishes party at the village playground, will only be covered by the insurance if they have had prior agreement from the PCC. This must also be included in the PCC Meeting Minutes.

27. 	HEALTH & SAFETY

Health & Safety is a concern when considering safeguarding vulnerable people and child protection. We must also protect them from the physical environment.

27.1 Risk Assessments
Risk Assessments of all locations must be completed at least annually between January-March. The inspections will be carried out by members of St. ___________ Health & Safety Committee.

Following Diocese of York guidance, it is required that the Parish Safeguarding Representative is involved with the Risk Assessments. The Health & Safety Committee and Parish Safeguarding Representative should liaise to ensure that the Risk Assessments are carried out. Locations that must be inspected include;
• Church
• Church Hall
• Belfry
• Hurst Hall (Little Fishes)
• Any other location used by children, young people and/or vulnerable adults

The Risk Assessment Form is available from the Health & Safety Committee and the Parish
Administrator. Hard Copies will also be kept in the Policy File at the back of church. All issues must be addressed and resolved expediently.
27.2 	Accident & Incident Reporting
All accidents and incidents must be reported on the Accident & Incident Form.

Copies of this form are available from the Health & Safety Committee and Parish Administrator. They are also available at Little Fishes, in the Parish Office, Belfry and at the back of church.

All forms must be forwarded to the Health & Safety Committee, c/o The Vicarage immediately following the accident or incident to ensure that any actions are carried out expediently.

All accident and incident forms are collated for the previous year and presented at the APGM to be kept with PCC Minutes.

28. 	POLICY ADOPTION AND IMPLEMENTATION

This policy is adopted by all groups and will be reviewed annually by the Parish Safeguarding
Representative and Parish Administrator on behalf of St. ___________'s PCC.

Should any outside groups use church premises they would be invited to use this policy and its related documents if they do not have their own.

29. 	DISPLAYING THIS POLICY

A copy of the policy will always be kept in the Policy File at the back of church and on the church website.

30. 	SENDING A COPY OF THIS POLICY TO DIOCESAN SAFEGUARDING ADVISER

A signed and dated copy of this policy must be sent annually after its regular review to the York
Diocesan Safeguarding Adviser, Diocesan House, Clifton Moor, York Y030  4WJ.
31. 	USEFUL TELEPHONE NUMBERS Diocese of York Safeguarding  Adviser
Tel: 01904 699500, 07551124951

Diocese of York DBS Administrator
Archbishop's Palace. Tel: 01904 707021

Archdeacon
Tel: 01904 623798, 	E: archdeacon.of.york@yorkdiocese.org

Churches Child Protection Advisory Service Helpline
Tel: 0845 1204450

York Children's  Social Care
Tel: 01904 551900

Local Police
Tel: 101 or 01904 618691 (if outside York area)

Childline
Tel: 08001111

NSPCC
Tel: 0808 800 5000

Ecclesiastical Insurance Group (EIG)
Tel: 01452 528533

EIG will deal with all confidential child protection complaints or concerns. They must only be contacted following discussion with the Archdeacon or Diocesan Secretary.

32. 	RELATED DOCUMENTS

32.1 Local Documents

Policies, Procedures, Protocols
•	Responding to Suspicions or Allegations of Abuse or Inappropriate Behaviours Concerning
Children and Young People  in the Parish Policy (Complaints)
•		Responding to Concerns, Incidents  or Allegations regarding a Volunteer or Paid Worker within the Church  Community Policy (Whistleblowing)
•	Safer Recruitment Procedure
•	Working with Known  Offenders Attending Church  Policy
•	Safer Recruitment - New Volunteer Process
•	Little Fishes  Protocol
•	Junior  Church Protocol
•	Soup Social Protocol
•	Prayer  Ministry  Guidelines
•	Data Protection Policy

Agreements, Forms, Letters
•	Logging a Concern about a Child,  Young Person  or Vulnerable Adult's  Safety or Welfare Form
•	Safeguarding Volunteer Agreement
•	Volunteer Driver  Guidelines & Agreement
•	Confidential Declaration Form
•	Safeguarding Documents Familiarisation Form (SDFF)
•	Parent/Guardian Consent Form
•	Letter to welcome new volunteer
•	Letter to existing volunteers to be sent each January
•	Letter to referee with reference questionnaire

Posters
Safeguarding & Child Protection Poster
Photography Poster

Health & Safety
Risk Assessment Form
Accident & Incident Report  Form
Insurance Certificate

Other
Database of all volunteers and when their relevant paperwork expires

32.2 Central Documents
All central Diocesan documents are found on the York Diocese Website at the following locations:

Child Protection & Safeguarding Documents
http://dioceseotvork.org.uk/safeguarding
•	Diocese of York Child Protection & Safeguarding Policy, March 2014
•	Diocese of York Child Protection & Safeguarding Policy - 'Making the Policy Work', February
2015
•	Policy for use of photographs and video recordings of children, young people and vulnerable adults
•	Staying  Safe in Your Church Community- poster
•	Parish  Child Protection Poster
•	Social Media  Guidelines