In July 2016 the Church of England published an updated policy and guidance for safer recruitment for people working or volunteering with children and adults.

In this section you will find guidance from the Church of England and the Diocese of York about the processes and procedures you should use in recruiting and appointing people to roles in which they may be responsible for the welfare of the young or vulnerable.

You can download the latest information and forms here to read or save as you prefer.


Safer Recruitment Downloads

These documents give you the framework of what to do, how to do it, and some adaptable models of the forms and templates you need.

You can edit some of the forms and templates to suit your own church and the jobs and roles for which you need to recruit or appoint people.

Safer Recruitment Practice Guidance (Church of England) 2016 (PDF)
This 34-page national policy and guidance sets out safer recruitment practices for people working or volunteering with children and adults.

Diocesan Guidance on Safer Recruitment 2018 (PDF)
Simplified guidance (11 pages) for the Diocese of York on safer recruitment principles and practice based on the national guidelines.

Model Volunteer Job Role (Word)
A simple model role outline template for a volunteer which can be used, amended or substituted by a local church as required.

Model Volunteer Application Form (Word)
A simple model application form template for a volunteer which can be used, amended or substituted by a local church as required.

Model Volunteer Reference Form (Word)
A simple model reference form template for a volunteer which can be used, amended or substituted by a local church as required.

Model Volunteer Interview Discussion (Word)
A simple model interview / discussion form template for a volunteer which can be used, amended or substituted by a local church as required.

Model Volunteer Letter of Appointment (Word)
A simple model appointment form template for a volunteer, which can be used, amended or substituted by a local church as required. It must be sent only after all the appropriate steps of Safer Recruitment have been completed, including DBS check if needed.

Church of England Confidential Declaration Form (Word)
The Confidential Declaration Form must be downloaded and completed by all those wishing to work with, or having oversight of work with, children and / or adults experiencing, or at risk of abuse or neglect.

  • This is the new form for applications from the 1st January 2021 and replaces the earlier one.

Disclosure & Barring Service (DBS)

Criminal records checks are available from the Disclosure and Barring Service (DBS) to help organisations in the public, private and voluntary sectors by identifying candidates who may be unsuitable to work with children or other vulnerable members of society.

An online application system is in development; you will find details of the new online and existing paper-based application processes below.


ONLINE DBS DISCLOSURES

The online DBS system is now in place across the Diocese, and information about this was sent out on its launch in 2017.

Parishes must register to use the system before they can access it.

The latest update on online DBS Disclosures can be found here.

More information is available in the Parish Information Booklet and Guidance documents below, or contact Becci Leckenby to see if you can use it: becci.leckenby@archbishopofyork.org or 01904 707021.


PAPER-BASED DBS DISCLOSURES

The Diocese would prefer as many applications as possible to be made on the online system (see above), but where this causes problems, the paper forms are still available.

For more information, please contact Becci Leckenby: becci.leckenby@archbishopofyork.org or 01904 707021.